HOW DOES OUR
ECOMMERCE BOOKKEEPING & ACCOUNTING PROCESS WORK?
eCommerce Is complex.
With many parts to consider it is important
to understand how it all fits together.
This is how we approach the problem.
Every eCommerce business operates differently. That’s why our first step is a discovery call to understand your needs. If you’re already trading, we review your financials and sales channels to assess your operations. From this, we build a tailored quote for your monthly accounting and bookkeeping requirements. This includes the following:
System Setup
We configure your accounting platform (usually Xero) alongside essential eCommerce apps like A2X, LinkMyBooks, Dext Prepare, and Gusto. Our team ensures these tools talk to each other properly, laying the foundation for accurate accounting, efficient workflows, and future scalability—tailored to your specific tech stack, operational model, and business goals.
Banking Setup
Bank integration is crucial for clean, automated bookkeeping. We link all business bank accounts, credit cards, and payment processors to your accounting system. We also import historical transaction data—based on our agreement—to ensure complete reporting. This step makes reconciling accounts smoother and keeps your books up-to-date in real time.
Sales Channel Setup
We connect your accounting system to major eCommerce platforms—Shopify, Amazon, Etsy, Walmart, WooCommerce, and more—using integrations like A2X or LinkMyBooks. We configure tax settings, payment mappings, and settlement syncing so that all sales, fees, refunds, and payouts are accurately recorded. This ensures your books match your real-world sales.
Monthly Bookkeeping
We automate the flow of sales, bank, and expense data into Xero, minimizing manual entry. Our bookkeepers match transactions and perform regular checks, ensuring accuracy and timeliness. Because it’s all cloud-based, you can access your books anytime. Our system handles growth easily, even with added sales channels or accounts.
Inventory Valuation & Costing
Inventory accounting is complex in eCommerce due to split warehouses, multiple SKUs, and inconsistent deliveries. We help calculate accurate landed costs per SKU and align them with the right accounting periods. Our COGS strategies ensure clean reporting and help you adopt the most effective inventory method for your business.
Monthly Reporting & KPI's
We convert your accounting data into insightful, easy-to-read reports that support better decisions. Over time, we customize your reports and income/expense classifications. We also track KPIs that reflect the health of your business. Better reporting leads to better decisions—and ultimately, better profitability for your eCommerce operation.
Income Tax Support
We coordinate with your tax advisor—or connect you with a trusted one. We help classify expenses, plan tax strategies, and make sure you’re fully prepared for tax season. Our support during tax time is included, and we advise on smart strategies to minimize your tax burdon.
Sales Tax, VAT & GST Support
Sales tax and VAT can be daunting. We work with global specialists to help you register and file correctly. Our accounting setup includes these complexities from day one. We make sure your systems track obligations across states and countries, adapting Xero to meet compliance needs.
Strategy & Coaching
We help you make smart financial decisions using accurate reports and proven strategies. Whether it’s optimizing profits, securing funding, or planning for a sale, we guide you step-by-step. You get to focus on the things that really matter and plan ahead with confidence.
What do you get when you work with CronosNow?
eCommerce Expertise
Since we specialize in eCommerce we understand the nature and complexity of the challenges that you face. This enables us to not only provide you with accurate accounting but also guide you on how to unlock the most value in your business.
Personalized Support
Forget about chatbots and AI. At CronosNow you get to speak to a human! Get access to a dedicated accountant on our team that will learn about your business and what makes it tick so that you can get the support you need when you need it.
Strategy & Coaching
You need a guide to help you navigate the complexities of eCommerce. We provide easy to understand reports, industry relevant KPI's as well as coaching and strategies that can help you make more profit.
Years of experience
We have over 20 years' experience in setting up and running accounting systems and have been working exclusively in eCommerce since 2019 providing outsourced accounting services for businesses that range from 5 to 8 figures
International footprint
We offer accounting and bookkeeping services to ecommerce merchants globally. If you primarily sell through ecommerce in the USA, Canada, the UK, or the EU, we're here to assist you in gorwing your business internationally.
Full-service solution
We have over 20 years' experience in setting up and running accounting systems and have been working exclusively with 5-8 figure sellers since 2019 providing outsourced accounting services for the ecommerce businesses.
Best decisions we have made to date!
“As a fast-growing e-commerce brand, we were struggling with staying on top of our numbers. Our previous accountant hardly provided us thorough attention and support except during tax time. All of this changed when we found and hired CronosNow.
From our first meeting, Richard took the time to understand the business and precisely what our pain points were. His vast and personal e-commerce experience made us even more comfortable knowing that we will always receive relevant and applicable accounting support.
Hiring CronosNow is one of the best decisions we have made to date for our business.”
Vivian & Yemi
Owners, NOTIQ
CronosNow turned chaos into something understandable
“They are geared for our success and they are continually looking for ways to better present our information in an understandable format. The detail is amazing compared to where we were.
From the beginning to handing it all over to our tax preparer, they have done it all, and not one question from our tax preparer this year!
Richard’s personal interest in our business is probably the biggest reason I would recommend him and his awesome team, because when it comes down to it, you can hire just about anyone who can do a fair to good job, but finding someone who has your best interest at heart is a rare find.”
Randy & Helen Strakbein
MTN Enterprises, LLC
Amazing Team & Service - Couldn't Recommend Anymore!
“Richard and his team consistently exceed expectations in maintaining our financial accounts and managing our systems.
Their strategies and structures are so well thought out and tax efficient, providing us with maximum benefit.
What truly sets them apart, however, is their commitment to guide us every step of the way, being always readily available via email or phone call whenever we require their expert advice.
I can’t recommend them highly enough for their superb service.”
Connor Ballinger
Explore Fitness
OUR SERVICES – GET BETTER KNOWLEDGE MAKE BETTER DECISIONS
We support both US as well as Foreign owned sellers. We also make use of a network of highly specialized strategic partners that assist us with Income Tax, Sales Tax, VAT & GST filing for our customers. We offer the following services:
eCommerce Bookkeeping
Monthly eCommerce bookkeeping that tracks the right data
Financial Reporting
Easy-to-use tools and reports that shows you how the business is doing
Tax Planning
Maximizing your earnings with effective tax planning
Income Tax
Prepping and filing federal
and state tax returns
Sales Tax
Comprehensive sales tax
analysis and filing
VAT & GST
International VAT & GST
prepping and filing
Non Resident Sellers
Tax preparation for international nonresident sellers
Inventory
Ensuring your sales and inventory figures are current and accurate
Payroll
Processing pay runs and
distributing payslips