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Predictable cost effective pricing that is easy to understand


We take the guess work out of our bookkeeping and accounting fees with a simple pricing structure that is easy to understand

To give you an estimate on eCommerce Bookkeeping and Accounting we need to know what your monthly revenue is. Use the slider below to get and estimate based on your revenue.

Cash Basis

For small sellers who need a lowest cost option for income tax filing only. Please note that this option is NOT useful for making better business decisions, however it will help you be tax compliant

My monthly revenue is $

We estimate your bookkeeping will cost about per month

This includes Xero Cash Book

Limitations:
  • Max $50k monthly total revenue
  • Max 2 sales channels
  • Max 3 Financial accounts (Bank / Credit Card / PayPal etc)

If these limits apply to you, please refer “Accrual Basis” package.

Bookkeeping includes:
  • Bank reconciliation
  • Expense classification from bank statement
  • Revenue & sales recognition with manual inputs from sales channel reports including accounts receivable
  • Interest and loan amortisation if applicable
  • Maintain bank fees with Xero
Reporting Includes:
  • Standard income statement (cash basis, therefore COGS not matched to revenue)
  • Standard balance sheet (cash basis so no inventory recorded as an asset)
  • Reporting done quarterly and annually
Software included:
  • Xero cash book
Additional services:
  • Need Historical Bookkeeping?
    Need Catch Up bookkeeping to get your books in order? We charge$90 per month we need to catch up.

Accrual Basis

The Accrual Basis Plan offers you accurate COGS (Cost of Goods Sold), true gross profits and reconciled account receivable information from which to make useful decisions. This is essential to grow your business, raise capital or sell your business.

My monthly revenue is $




We estimate your bookkeeping will cost about per month

This includes MarginDriver , Xero (Growing) and Dext (Was ReceiptBank)

Limitations:

The following will create an increased fee from this estimate:

  • Selling on more than 3 sales channels
  • If you manufacture your own products
  • Selling internationally in more than one currency
  • More than 4 financial accounts

If the above applies to you, your fees may increase above the estimator.

Bookkeeping includes:
  • Bank reconciliation
  • Expense classification (accrual through dext.com) and payables management
  • Revenue & sales recognition using MarginDriver, including detailed accounts receivable reconciliation
  • Accrual COGS / Inventory accounting using MarginDriver from your current inventory system data
  • Fixed asset table and depreciation
  • Interest and loan amortisation
Reporting Includes:
  • eCom income statement (accrual)
  • eCom balance sheet (accrual reconciled to your inventory system)
  • Trade Payables reporting
  • Tax season reporting required by your CPA
  • Cash flow reporting (MAKE THIS BOLD)
  • Customized additional reporting
  • Reporting done by the 10th of each month
Software included:
  • Xero Growing Plan
  • Dext (Previously ReceiptBank)
  • MarginDriver full gross profit reporting dashboards, your daily profit management tool beyond accounting (first 2 months free)
Additional services:
  • Need Historical Bookkeeping?
    Need Catch Up bookkeeping to get your books in order? We charge$90 per month we need to catch up.

Accrual Priority

Everything from Accrual Basis Plan plus prioritized support, additional customized reporting & monthly Zoom calls with Richard included. Optional Virtual CFO services priced separately.

My monthly revenue is $






We estimate your bookkeeping will cost about per month

This include MarginDriver, Xero (Growth or Established) and Dext

Limitations:

The following will create an increased fee from this estimate:

  • Selling on more than 3 sales channels
  • If you manufacture your own products
  • Selling internationally in more than one currency
  • More than 4 financial accounts

If the above applies to you, your fees may increase above the estimator.

Bookkeeping includes:
  • Bank reconciliation
  • Expense classification (accrual through dext.com) and payables management
  • Revenue & sales recognition using MarginDriver, including detailed accounts receivable reconciliation
  • Accrual COGS / Inventory accounting using MarginDriver from your current inventory system data
  • Fixed asset table and depreciation
  • Interest and loan amortisation
Reporting Includes:
  • Customised eCom income statement (accrual)
  • Customised eCom balance sheet (accrual reconciled to your inventory system)
  • Cash flow reporting
  • Trade Payables reporting
  • Tax season reporting required by your CPA
Software included:
  • Xero
  • Dext
  • MarginDriver.com full gross profit reporting dashboards, your daily profit management tool beyond accounting
Prioritised support:
  • Monthly Zoom review call with Richard included
  • 24 hour response time (prioritised support)
  • Direct call booking with Richard via Calendly (reasonable usage)
Additional services:
  • Need Historical Bookkeeping?
    Need Catch Up bookkeeping to get your books in order? We charge$90 per month we need to catch up.
Virtual eCom CFO services by Richard:

Virtual CFO services are optional and priced separately. They include detailed ratio analysis, cash budgets and forecast, inventory system analysis and inventory forecasts, business system and processes

FAQ (refer Museminded.com for inspiration)

Will I need to pay for additional software and app subscriptions?

Our fee includes the accounting software that we use as follows:

  • Xero is included in our fee. If you are on cash basis we will utilise the Xero Cash Book feature, for our accrual and accrual priority clients we use the full Xero package that is applicable, here is some info on the different Xero packages that we would include one of in your monthly fee (refer https://www.xero.com/us/pricing-plans/)
  • Dext (formerly ReceiptBank) is included and a must for all our accrual and accrual priority clients. Cash basis clients cannot utilise Dext.
  • com is a brilliant profit dashboard reporting tool that goes well beyond anything that an accounting system can offer. We include MarginDriver for our clients on accrual and accrual priority as our preferred tool to connect, summarise, categorise and reconcile your sales channel revenue and fees as well as cost of goods sold into Xero. For established new clients we will consider A2XAccounting and will include in our monthly fee.
How much will my final proposal fee differ from the estimated price above?

We have tried to give a reliable estimate for each of the three pricing options above based on your monthly revenue figure, and we want to keep it simple by including the software and apps that we need to get your accounting done.

There may however be some variation to the above costing, we ask you a few questions  in our proposal process (click START NOW) and these are some factors that could increase or decrease your monthly fee compared to the price estimator above:

  • How many sales channels are you selling on? Lots of sales channels means we do have additional accounting work so that will increase the price, and of course if you are only selling on Amazon in once currency LET US KNOW as that will decrease the price;
  • Do you manufacture your own product? If so this increases accounting complexity and will increase pricing;
  • Do you have multiple inventory warehouses outside of one 3PL or FBA? More warehouses means we need to get more data from you, bring it all together and then reconcile to the month end inventory values;
  • Are you a credit card junkie? Do you have multiple bank accounts and credit cards including using your personal credit cards for business spend to get more points… well that will definitely create more work for us and we will charge you more. So maybe those loyalty points are not worth it really (just saying!).
  • Do you sell internationally, if so then multiple currencies results in higher Xero cost for us and of course more work, so we need to increase prices for that.
Do you provide income tax filing services?

That would be something we trust our partners with, we do provide all the numbers and help with support and communication. For our accrual and accrual priority clients we are happy to join a call or two each year for no charge with your CPA.

Our partner for straight forward income tax filing (federal and state) is www.taxfyle.com and in terms of the best value for a relatively low cost they are the best around.

For USA resident clients who want exceptionally high levels of service and communication then we work with our favourite USA based CPA Meg, here is some more info around her tax services (https://meg.mykajabi.com/2021-done-for-you-tax-prep)

For non US resident aliens, that is entrepreneurs who do not live in the USA but possibly trade in the USA trough an LLC we only use www.gwcarter.com as they are real experts in this area. Richard uses Gary and his team personally so a very high level of trust!

For our customers in the United Kingdom we have two fellow ecom specialist accounting firms for all UK based income tax and if needed company filing services being our friends at www.elverecommerceaccountants.co.uk and www.ecommerceaccountants.co.uk … they are also pretty good at EU tax but we have some less formal relationships with firms in Germany and the rest of the EU as well.

Tax returns in the USA for a sole proprietor or a simple single member LLC could be as low as $300 with TaxFyle, but with a dedicated high service level CPA this could be as much as $1,200 per year.

If you are filing a multi member LLC, an LLC elected to be taxed as an S-Corp or a C-Corp this tax return will be more expensive.

For non US residents expect this number to be higher and remember you may need to get an ITIN for you personally in addition to any EIN number you have for your LLC. Non US residents have additional reporting requirements (Form 5472 and 1120 non submission can be $25,000 fine! – link https://gwcarter.com/us-tax-guide-for-nonresident-aliens-with-single-member-llc/ ) and of course Gary and team will need to analyse if your trading in the USA is connected income arising from a permanent establishment and therefore subject to US Federal income taxes – yes you read that right you may be liable for income taxes in the USA. Of course, this is also analysed in context of any double tax agreements. Lastly for non US residents you will still need to look at how you are taxed back home. We help guide you on this but you will need your local tax advisor’s services in your home contry.

Do you provide Sales Tax (USA) services and how much will it cost?

In short, no we do not. After much debate, this is something that we want you to use the best expert we could find and that is not us! Yes we know a fair amount around sales tax, but let’s be honest this is an ever changing set of laws that requires 100% focus and a team of specialists who do this all day and every day only.

So for customers who are doing $1mil a year or more or planning to do such values we work with Alex and his team at www.thetaxvalet.com  , this is one of the only true outsourced done for you service for sales tax.

For smaller customers we suggest installing one of Avalara’s AvaTax solutions over some of the other products on the market like Taxify and TaxJar. The most likely suitable Avalara product would be the Small Business Returns product

https://www.avalara.com/us/en/products/returns/small-business.html

To be clear, sales tax solutions cost money and as a smaller seller you may find it more realistic to not file until the cost of compliance is less than the value of the amounts you are filing and paying across.

For an outsourced solution such as Tax Valet expect a setup and initial planning estimate a setup fee of $1,500 to $3,000 and monthly fees can be $500 to $1,000 per month. Alex and team will need to give you a detailed pricing, but manage those cost expectations!

Will you be locked into long term contracts?

Yes, and we take payment in your first born or a spare kidney… just kidding! We look to have clients long term, but all our clients can cancel our service with 1 month’s notice. Any software subscriptions will need to be either cancelled (and therefore data lost) or transferred to your billing and you would take over responsibility for Xero, Dext and MarginDriver which we literally give you up the date of your last month.

We use leading eCommerce accounting software

CronosNow is a Xero Platinum Partner and loves using Xero for its eCommerce clients because it integrates so well with all leading online seller platforms and market places. Xero's feature-rich, cloud-based software is perfect for the business person on the go. It will save you time and help your business grow to the next level.

CronosNow + Xero, we’re the eCommerce accounting experts